How-To: Swap the Day/Time/Ground of the game

From time to time, it is conceivable that teams would look to swap ground due to player availability or for convenience. CoLA understands this need and accommodates such requests. But Any/All such changes MUST be done by logging a ticket and getting approval from CoLA.

IMPORTANT CONSIDERATION

  • Please note that everyone has to play PM games and we will make sure you will play same number of PM games as everyone else
  • It is important everyone shares the burden even if you find a swap, you will be assigned more in future
  • We also would want to discourage teams from using the swap option just to play in other leagues. That would be unfair to teams who spend all their energy in this league by prioritizing this wonderful league
  • REMEMBER the swap option is not a right but a privilege and we need to be mindful of it and know that we may not approve it
NOTE: Before you pursue a swap with another team, check with CoLA by logging a ticket first, to see if they have a spare ground available for the time/day/location you need. Who knows, you might be in luck. Once you exhaust that option, then by all means pursue a swap with another team that might looking to swap.

Requirements

  1. All such requests/tickets should be logged one of the team leaders (Captain, Vice-Captain or Manager).
  2. Only the Home Team can log a request to Swap.
  3. Both teams should have discussed and agreed on the swap prior to logging the ticket and this ticket is considered a joint-application requesting the approval and update of the schedule.
  4. All Swaps MUST be completed by Wed 9pm PST. After that no swap requests will be accepted. Remember: Any/All swaps of grounds have impact on umpiring teams as to who they send as umpire.

Process

  • Log a ticket with a ticket type - Request Reserved Ground Swap
  • Enter the Match ID of both the Matches engaging in the swap
  • Send the URL of the ticket (http://www.cricbay.com/viewticket.asp?ticketid=xxhsas) to the other team leaders and have them update the ticket with their consent for the swap.
  • CoLA will review, approve the swap and update the schedule to reflect the swap.
  • If you have not already sent the IEmail, after CoLA has updated the schedule, now send it with the new ground.
  • If you have already sent the IEmail - inform the opposition, umpiring teams about the swap and provide the address of the new ground. It would not hurt to reinforce the change once again on Friday to make sure opposition and umpiring teams did not miss the original note.

Important Points to remember

  • Teams cannot go back on the swap once it has been changed and schedule updated.
  • Different grounds owned by different schools, cities cost different prices. 
  • Teams will be charged for the ground they eventually played the game in. Split cost of the ground you played in will be recorded as ground charge against each team. 
  • A team can ONLY swap their game once in a given weekend. You cannot swap your game once and then come back and swap it again with another team. We don't have the volunteer bandwidth to support that.

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